Meeting titles can unintentionally reveal private information. This prevents more attendees from joining. This feature is enabled by default for Webex Meetings and Webex Training. We're sorry but global-service-status-webui-vuejs doesn't work properly without JavaScript enabled. Select to require confirmation for users to sign up for an account. Check and configure the following check boxes: Do not allow dynamic web page text for meeting passwords (site name, host's name, username, meeting topic), Do not allow meeting passwords from this list. djhurt1 Newbie . Select to require that user passwords contain at least the number of alpha characters that you specify. Hello, I have a customer looking to disable file transfer and chat for their organization's users. When users are placed into the lobby of your personal room, they are categorized into three groups to simplify your user screening and meeting admission choices: Internal users (authenticated users in your organization), External users (authenticated users in external organizations), Unverified users (users who have not signed in and are not authenticated). However, we also have outside guests that join the event that we want to restrict from voting on the poll questions. With this default setting, when the scheduled meeting starts, and the meeting is unlocked, all guest users are placed into the lobby, until you (the host) admit them. In the Exclude password section check Exclude password from email invitation. You Select this option to automatically include the host key in the host meeting emails. When you block users from joining external meetings, they can't join meetings that are hosted from Webex sites outside of your organization. Enter the name of your tenant, then click Next. Being a global team, this was used before the pandemic, but during covid, this product became integral to allowing business to keep moving along and we . You can enable email notifications for accounts that will be deactivated. Check to require that users must provide a valid password for all scheduled Webex sessions. If there are no groups on the list, then no groups may use the allow list. . When you restrict external messaging for your users (or groups), this is what happens: Your restrictions apply to all new spaces (spaces created after you change your restriction settings). December 2020. original-domain-list.csv. If permitted on your site, attendees who join by phone without a password can join the audio conference portion of the meeting. Protect your Audio PIN and dont share it. How can this be accomplished taking into account the various points . Small business account management (paid user), Allow all users except the selected groups, Allow all domains except the blocked domains, Allow all users except for the selected groups, Allow external messaging except for blocked domains, Allow external messaging with specific domains, Prevent users from joining externally-owned spaces, Deployment Guide for Cisco Webex Hybrid Call Service. This setting makes scheduled meetings "internal only", which means they are available only to users in your organization. To avoid users bypassing these restrictions, follow the steps in Restrict Collaboration Features for Windows, Mac, Android, and iOS devices to add a token to company devices to make sure that accounts used with the devices follow the restrictions set by your organization. We recommend you enforce automatic locking of Personal Rooms after a designated time. Not signed in (identity is not authenticated), Signed in, but belongs to an external organization. Using this feature prevents someone from joining the audio portion of your meeting without your knowledge. Select to automatically unlock accounts after the number of minutes you specify. There's only two admins and we didn't make any changes. If you receive an access error, contact your administrator to confirm your . For example, if you restricted chat, then users won't be able to use the chat panel in external meetings. Gesture recognition. If there are no groups on the list, then all groups may use the allow list. Cisco Webex Meetings Server End-User Guides Managing WebEx Meetings Bias-Free Language Book Contents Updated: October 17, 2016 Chapter: Meeting Privileges Chapter Contents All participants start a meeting with default privileges unless the host specified different ones during scheduling. As host of a WebEx meeting, your responsibilities include overall management of the meeting. Users or groups in your organization can communicate with users whose email addresses are in the domains on your allow list. For more information Some of the features include more complex password requirements and account freezes after failed login attempts. Guests can't join - All attendees must have a user account on your site and be signed in to attend the meeting. This process will reset your Camera Hardware. Type the domain then press Enter (or comma). The admin for the tenant specified as the Restricted-Access-Context tenant can use this report to see sign-ins blocked because of the tenant restrictions policy, including the identity used and the target directory ID. to our members who join the event. When you schedule a meeting, you can set the meeting to lock automatically from the controls in the Security section on your personal Webex user webpage. You can screen users in the lobby and allow only authorized attendees into your meeting. Breakout sessions. Always check the names before you let the attendees into your room. The default state is Allow all users except for the selected groups. For these bulk operations, you can use CSV file import and/or export. Webex Site Administration provides several methods for preventing unauthorized use of your Webex site. But you can allow users to join meetings on certain Webex sites, by adding those Webex sites to an approved list setting. On mobile, go to the in-space settings, select 'info' and toggle the option to 'Moderate' the space. In-meeting media quality on Android and iOS. With this setting, you will see a notification when attendees are waiting in the lobby. Sign in to Control Hub ( https://admin.webex.com) and go to Organization Settings > External Communication. People in your organization may be able to make calls to external people in the following scenarios: If your users make calls using a Webex SIP address. When the meeting, event, or training session is over, be sure to end it for all participants. A more restrictive setting may also be configured by your site administrator for all Personal Rooms in your organization. Get started for administrators. Go to the Webex Meetings Enforce meeting password when joining by video conferencing systems. logs on. Select to allow participants or panelist to join the sessions before the host joins the session. Thus, a cohost must have a user account on your Webex Meetings website. requests, Send email with the link to change the password, Password Enforcement for Webex Meetings, Events, and Training Sessions, Webex best practices for secure meetings: Site Administration, Webex best practices for secure meetings: Control Hub. Following the practice of requiring passwords ensures that all meetings, events, and training sessions that are created by hosts are secured. You can screen users in the lobby and allow only authorized attendees into your meeting. You can Remove all > Delete to clear all groups from this list. If you have cloud calling through Webex Calling and assign the Webex Calling service to your users. When using the Webex audio option, if you select the announce name feature, attendees joining using the Use computer for audio option don't get the option to record and announce their name. By default, when the meeting is locked, everyone must wait in the lobby until the host admits them. On desktop, go to the in-space settings of a space via the cog menu, select 'Moderate space' and confirm. Home / Conditional Access for Webex. In Microphone settings, go to Choose which Microsoft apps can access your microphone, and turn on apps you want to use with it. This will ensure that the attendees of the meeting need to sign in to the Webex site before joining the meeting. To lock a meeting that you're currently hosting, click , then click the slider next to Lock Meeting. When you schedule a meeting on your personal Webex user web page, you can change the default lobby setting from Guests wait in the lobby until the host admits them to one of the following: Guests can join directly - Disables the lobby for your scheduled meeting, allowing any user to directly join your meeting, if the meeting is unlocked. Do not allow account passwords from this list: Select to prevent the use of any word in the list, in user passwords. Site administrators can leverage the security features built into Webex sites. On the Share Recording Window, check the check box next to Public Link. Under Common Settings, select Security. Users who are restricted from joining certain meetings will see the following message when they try to join a restricted meeting through Google Chrome. The All meetings must have a password setting was removed from Webex Site Administration with the WBS39.10 release, and is permanently enabled. Enter your account information and connect to your account. This feature is enabled during scheduling. Unlisted meetings require the host to inform the meeting attendees. Hiding meeting and event links within meetings deters attendees from inviting unwanted guests by making the links less convenient to copy and share. To enhance meeting security settings, hosts can opt not to list their meeting on the public meeting calendar on the Webex site webpage for your organization. How to restrict and manage Webex Team Space creation for Governance needs - Case Study - AGAT - compliance, security & productivity solutions In this case study we'll show how a company using Webex Teams is currently benefiting from Sphereshield's Ethical Wall when restricting space creationg Sign into Webex Administration, and go to Configuration > Common Settings > Options. The list is empty if this is your first time. This will ensure that the meeting password is not sent in the email and you must provide the password to attendees by another means, such as by phone. Provide meeting passwords only to users who need them. As the meeting host, you can always lock and unlock your meeting while it is in progress, using in meeting controls. It's all backed by Cisco security and reliability. When a meeting is started in a Personal Room, the host can accept the default time you set at the site level, or change how many minutes after a meeting starts that they want the Personal Room to lock, including zero minutes. Check Hide meeting link from attendee view within meetings (Meetings and Events). This administrative capability sets the default auto-lock value for your personal room, but you always have the ability to unlock and re-lock your meeting while it is in progress. We apply your restrictions to your users' participation in existing spaces; both those owned by your organization and those owned by external organizations. Scheduled meetings are one-time meetings that are password protected and have wide range of security features, in meeting feature controls and attendee controls. . From the customer view in https://admin.webex.com, select Services, go to Meeting, and choose Sites. On the Organization Settings page, find External Communication. Luckily, both Webex and Zoom provide reports that will show attendance so that you don't have to take time to do so in your synchronous class. Otherwise, users don't receive any notifications This measure prevents unauthorized access to meeting details if the invitation email message is forwarded to an unintended recipient. Businesses, institutions, and government agencies worldwide rely on Webex. For more information In the Webex Meetings Security section under When a meeting is unlocked, check They can't join the meeting. You can add unverified domains, but if the status is Unverified when you're expecting a claimed or verified domain, maybe you made a typo. You can apply this to everyone, or to specific user groups. All domains are removed from the list, leaving it empty. Click Manage group permissions to define who can use the list: You'll see a list of groups that are related to the block list. Webex Meetings Personal Rooms are a form of Webex meeting that are continuously available to the meeting host. People are prevented from joining spaces if your settings restrict their participation. Claimed in Webex means one organization controls this domain, and other organizations cannot have users with this domain. SphereShield's conditional access capabilities and AI-based risk engine features add significant security improvements to on-prem or cloud . I am hosting an event in WebEx and using Slido to ask poll questions directly within WebEx (thanks to the new integration that just came out!) Real-time translation for more than 100 languages. These settings only apply to users who are on the Webex Meetings client version 42.3 or higher. Keep in mind, that using this option limits your meeting, event, or session to internal attendees. The TRM entry for Webex Meetings and . Webex Meetings Personal Rooms are intended to provide a quick and convenient way for trusted participants to meet, and therefore have a limited set of configurable security features. (Click Manage group permissions again to see the updated list.). Select to require that all new and changed user passwords comply with the password criteria that you specify. Select this option to require that all users have an account to log in to your Webex service site to host or attend Webex Save it as something meaningful, like messaging-domain-list.csv. Select to prevent the user from changing the password for the number of hours that you specify. Require administrator to reset user's password. Specify which options to display when a user forgets their password: Specify site administrators to receive user password requests. The default state is Allow all users except for the selected groups. Or, limit sharing based on access, like narrowing sharing, so it's possible only via a corporate VPN connection. "Value": "31b45abd-7528-46f6-8a8c-cf8c3514430b". Collaboration restrictions for Webex Meetings in Control Hub. Exchange the resulting Authorization Code for an Access Token. Check your meeting details and select Schedule or Start. The Webex site administrator can change the lobby setting for all personal rooms in your organization from Guests wait in the lobby until the host admits them to one of the following: Guests can join directly - Disables the lobby for all personal rooms in your organization, allowing any user to directly join your personal room meeting, if the meeting is unlocked. Open Google Chrome's IT admin page at https://admin.google.com. Select this option to automatically end Webex sessions after a specified period of inactivity. The meeting host activates their personal room when they join and deactivates the meeting room when they leave. If there are no groups on the list, then no groups are affected by the block list. As the meeting host, you can always lock and unlock your meeting while it is in progress, using in-meeting controls. If you do not restrict access to recordings, hosts can apply their own Cisco Webex Meetings Server Install and Upgrade Guides Administration Guide for Cisco WebEx Meetings Server Release 2.8 Bias-Free Language Book Contents Updated: April 21, 2021 Chapter: Configuring Settings Chapter Contents Configuring Company Information Configuring the Branding Settings Configuring Meeting Settings Configuring Your Audio Settings Q. Customers on lockdown sites will still be able to update this setting. Calls could range from large team meetings, 1:1s and collaboration sessions. Layout selection on Webex Board. Restrict poll access within WebEx. These settings work only for scheduled meetings and not Personal Room meetings. Grant or remove privileges Grant or remove privileges Confirm you want to Remove the domains. In the Allowed Domains list in Control Hub, check the select all box next to the Domains column header. Go to your personal Webex user webpage to Preferences > My Personal Room, and uncheck Notify me by email when someone enters my Personal Room lobby while I am away. Instead, youll see a notification in the meeting when attendees are waiting in the lobby. You can prevent unwanted guests by doing the following: Requiring attendees to have an account on your site, Requiring passwords for phone-only and video-device users. Listing a meeting reveals meeting titles and meeting information publicly. This option controls the display of teleconference information when Personal Conference Numbers are used for telephony. To join an unlisted meeting, attendees must provide a unique meeting number. Users can bypass these restrictions by joining external meetings with their personal email addresses, or as guests. With this more restrictive setting, no one can join the meeting when the meeting is locked. Select to require that participants provide an email address to join Webex sessions. The lobby is enabled by default for all Webex scheduled meetings. Restrict poll access within WebEx. Webex Site Administration provides several methods for preventing unauthorized use of your Webex site. Force all users to change password every [N] days. This prevents anyone getting into the meeting or training session without proper credentials. Meeting hosts can still schedule meetings that allow guests to join, if they choose to. Having read the security document (thanks pand0ra_usa), and checked the terminology, what we want to do is prevent people from being hosts and particularly presenters. Even if an unauthorized person obtained your host access code, the conference can't start without the Audio PIN. We check whether these domains are verified or claimed by other organizations in Webex, and show their status. Sign in to Webex Site Administration, and navigate to Configuration > Common Site Settings > Options. In the Cisco Webex section, check Require strong passwords for meetings. This option is unchecked by default. We build all products in accordance with the Cisco Secure Development Lifecycle (SDL), which includes privacy impact assessments, proactive penetration testing, and threat modelling. In the Personal Room Security section under When a meeting is unlocked, check They can't join the meeting. Yes, the user will have access to all of their old Meetings content if they're assigned a license to any of the previous Webex sites they were on. You can go to Preferences > Audio and Video, and in the Entry and exit tone section, select a tone option from the drop-down list. Under Platforms, click Webex Teams. Thus, this restriction impacts users who join only by phone. If you have an on-premises call environment and assign Hybrid Calling to your users. This ensures that only people with an invitation can join the meeting when using a phone or video conferencing system. Data transfer is still restricted in other unmanaged apps. If you want to set up policies for specific groups or on a per user basis instead of the whole organization, you can do so by creating meetings settings templates. 1- How to remove any password to join the event? access code information can also be displayed with a suboption. requests check box. can also choose to have the site administrator notified when accounts are locked out. Post messages in a Webex space. If users change the organization ID, then the collaboration restrictions won't apply to their devices. Wait for the scan to complete and restart your PC. Webex Connect Transform customer interactions with an easy-to-use and fully programmable enterprise communications platform (CPaaS). Please enable it to continue. from the site administrator to inform them that their account has been made inactive. Notify all site administrators whenever a new account is created. Request that your invitees do not forward the invitation further, especially for confidential meetings. Select and then specify the number of times a user can try to sign in before they have to contact you for assistance. We apply your restrictions to your users' participation in existing spaces; both those owned by your organization and those owned by external organizations. That group is now ready to be committed to the list. Webex strongly discourage disabling the lobby, as doing so makes your meeting vulnerable to unwanted attendees joining your meeting and meeting toll fraud. your site. From the customer view in https://admin.webex.com, select Services, go to Meetings, and choose Sites. Otherwise, you can sort or search (filter) the list. I am hosting an event in WebEx and using Slido to ask poll questions directly within WebEx (thanks to the new integration that just came out!) To secure your organization's data you may want to control external messaging. Select to require that user passwords have at least the number of characters that you specify. Retrieve Access Codes for a Workspace Retrieve Access codes for a Workspace. We also don't add (duplicate) domains from the CSV file if they are already on your list. Require strong passwords for user accounts. Deactivate account after [N] days of inactivity. 2- I met a big issue this morning running an event: the registrants were unable to join the live. Specifically, users or groups can: Add people from those domains into spaces owned by your organization. In the navigation panel, click Administrative Templates > Classic Administrative Templates (ADM) > Cisco WebEx Meetings > Cisco WebEx Meetings General Settings. Webex blocked. The Meeting window provides a forum for you to manage all aspects of the meetings and enable participants to chat, send video, share information and interact with each other using documents, presentations, whiteboards, applications, and more. Select this option to require site administrator approval for requests to update host email addresses. You can then screen and allow only authorized attendees into your meeting. Select the Webex site to change the settings for, and select Configure Site. If you need to leave early, make someone else the host so they can be responsible for ending the meeting, event, or training session. Put Domains on the first line, and each domain you want to allow goes on a new line. In the Personal Room Security section, check Automatically lock the meeting [x] minutes after meeting starts. The best way to prevent uninvited guests from getting into your meetings is to increase the security by making a few settings mandatory. The join session For more best practice recommendations to secure meetings by hosts, click here. When Annotation is restricted, but File and whiteboarding sharing isn't, users can still see annotations if the presenter shares a whiteboard and starts annotating. Limit the available features, such as chat and audio, if you allow attendees to join the meeting, webinar, event, or training session before the host. To have your organization's policies apply to users who join from Google Chrome, you must add the Webex Meetings Policy plugin downloaded from the Chrome Web Store and then add a rule for your organization to the policy. If you check Exclude password from email invitation when you schedule a meeting, webinar, event, or training session, the password doesn't appear in the invitation. If any of these options aren't available, contact Webex support to enable them. Create a strong Audio PIN and protect it. You can expel participants at any time during a meeting. Passwords protect against unauthorized attendance because only users with access to the password are able to join. With full PSTN replacement services in 47 countries, service coverage in a total of 137 countries and a 24/7 follow-the-sun international support operation, Pure IP has the global capabilities to . You can also disable certain in-meeting features, such as chat, file transfers, screen shares, annotations, Q&A, polling, notes, and remote control. We strongly recommend that you leave this option selected to help ensure the security of meetings on For Webex Meetings customers that use Webex Teams, to secure your organization's data and prevent data being shared outside of your organization, see Block External Users in Cisco Webex Teams Spaces for Your Organization. When this option is selected, the system automatically generates an eight-digit numeric password for phone and video conferencing system attendees and adds it to the meeting invitation. key). Click Schedule on your Webex homepage to schedule a meeting. Select to specify how many days an account can be inactive before it is turned off. I understand that this functionality might be useful in your case so I passed your idea to our product team as a feature request for further consideration. Learn more Reimagine your workspace. A dialog may open to provide you the option to leave the meeting, webinar, event, or training session running without ending it. This option is unavailable if When you select Share, you can choose to share an application instead of your screen. Choose the Webex site that you would like to update. This email also indicates whether a site administrator must approve the request. Our recommendations for Webex cloud access from the enterprise: Provision internet access as close as possible to the site where your Webex Teams and Webex devices reside. In the Webex Teams Authorization dialog, check the checkbox to verify you meet the prerequisite, then click Next. CONDITIONAL ACCESS FOR WEBEX. Webex is a division of Cisco. Online collaboration must provide multiple levels of security, from scheduling meetings to authenticating participants to sharing content. Adding passwords to your meetings, events, and training sessions doesnt affect the join experience of authorized attendees. To block a small number of domains, click Actions > Add domain. In addition to requiring passwords when users join from a meeting application (for example, on Windows or Mac), you should also enforce password requirement on users joining from phone or video conferencing systems. Go to the Webex Meetings section, and check Enforce meeting password when joining by video conferencing systems. As a host, youre the final decision maker concerning the security settings of your meetings, events, webinars, and training sessions. On the Organization Settings page, find External Communication and select Allow all domains except the blocked domains. Sign in to Control Hub, then select Account. Consider your Personal Room URL as a public URL, and unless the site administrator has configured Personal Rooms to only be used by signed-in users, anyone can wait for you in your lobby. Click Manage group permissions and select Allow all users except the selected groups. All Access Anywhere sessions must use strict access code. Hosts can lock or unlock the meeting, webinar, event, or training session while the session is in progress. Add the following extension by ID: denhmfenjcamjiamkogegcjieeiahjgp. 3. That does not mean users from these domains are impostors, because Webex organizations are not required to verify their domains. For additional security, you can also require attendees to sign in. Select to allow users to store and access personal information, such as name, email, and registration. Add subscriptions; Add users; Assign licenses; Assign administrators Webex Meeting Traffic Allow domains access through your Firewall, Web Proxy, or any other filtering device, List of IP addresses by region, Ports used by the Webex client for communication for both inbound and outbound traffic, Default Ports used by Video Collaboration Devices. For unlocked scheduled Webex meetings and Personal Room meetings, we recommend you restrict attendees to only those who have an account on your site. Attendees must have added a phone number and PIN to their profile settings to do so. Access codes are used to bypass permissions. Registering an integration with Webex is super easy. Verified means an organization has proved that it owns the domain. Dont publish passwords to publicly accessible websites. For highly sensitive meetings, webinars, events, or training sessions, exclude the password from the invitation email. settings enforce the use of mixed case and special characters. Select to allow a host to transfer ownership of a network-based recording file to another user. With this setting, you will see a notification when attendees are waiting in the lobby. In the Personal Room Security section under When a meeting is unlocked, check Guests can't join. If you want to add more domains, keep typing them and pressing Enter after each. Click Manage allowed domains to create your allow list. If meeting security is your primary concern, we recommend using scheduled Webex meetings which have a comprehensive set of configurable security features. For more information on your Personal Room notifications, see Let someone into your Webex Meeting. You can: Strengthen the password criteria to make passwords more difficult to guess, Require that meeting attendees provide passwords to prevent unauthorized access to Webex sessions. You can: Strengthen the password criteria to make passwords more difficult to guess Require that meeting attendees provide passwords to prevent unauthorized access to Webex sessions Review all requests for lost passwords A more restrictive setting may also be configured by your site administrator for all scheduled meetings hosted by users in your organization. Search for people in your company. Select Send email with the link to change the password to send an email that includes the password. Guests include people who don't have an account on your site, people who haven't signed in to their account on your site, external video systems that aren't registered to your organization, and audio-only users who haven't signed in with an audio PIN. If you want to add more domains, keep typing them and pressing Enter after each. We recommend that you upgrade the Webex Meetings client to the last version (WBS 42.7 or above) or at least to the latest lockdown version (WBS42.6) so users get the best experience with collaboration features. Browse to and select messaging-domain-list.csv, or drag it from your file browser and drop it on the box in Control Hub. This setting applies to Personal Room meetings and audio-only meetings as well. If the host's name is "Wendy Smith", the following are some examples of passwords that are not allowed: Wendy, Smith, Under Security Options in the Cisco Webex section: Go to the Webex Meetings section, and check Enforce meeting password when joining by phone. Allow attendees or panelists to join before host. Attendees can join meetings from multiple different types of devices. security. WendySmith, wendy, wendysmith, wendysmeeting, and meetwithwendy. Double-click Configure Organization ID in Cisco Webex. The advanced security in Pro Pack provides you with the following customer-controlled security options: Hybrid Data SecurityManage your encryption keys, decryption keys, and other security services in your own secure on-premises datacenter. Click Next to complete the integration. The first attendee to join is the presenter. Applies to Webex Meetings, Webex Events, and Webex Training only. After getting the organization ID, follow the steps that apply to the devices that you want to edit. Access Rule to Allow WebEx - Cisco Community Start a conversation Cisco Community Technology and Support Security Network Security Access Rule to Allow WebEx 4931 Views 0 Helpful 5 Replies Access Rule to Allow WebEx eliminat0r85 Beginner Options 08-01-2013 07:12 PM - edited 03-11-2019 07:20 PM Webex Restricting and Disabling Chat in Webex Meetings Created by Ally Hepp, last modified by Immama Asif on Jul 27, 2022 Go to webex.edu and log in using your UMBC credentials. Above: Control Hub dashboard. On the Organization Settings page, find External Communication and select Allow selected domains only. You can also control the scope by creating a domain allow list or domain block list. To unlock a meeting that you're currently hosting, click , then click the slider next to Lock Meeting. You'll need to provide some basic information like your integration's name, description, and logo. Separate options for Webex Meetings, Webex Events, and Webex Training. Go to the Webex Events events section, and check Enforce event password when joining by phone. Select this option to allow users to change their usernames by editing their user profiles. Applies to Webex Meetings and Webex Training only. The goal is to have the features disabled regardless of which Webex site they join (regardless if the site belongs to them or not). (DLP), Ethical Wall as well as Anti Malware and eDiscovery requirements. Prevent unauthorized access from unmanaged devices to Webex. To do this, you have to first find and copy your organization ID in Control Hub. This prevents anyone getting into the meeting or training session without proper credentials. Hosts can send a link in an email invitation, or they can enter the meeting number using the Join Meetings page. Ask users to turn on their video or state their name to confirm their identity. Go to your personal Webex user webpage and from the Schedule page, select Advanced options. We recommend you keep this setting so that your Personal Room is locked shortly after you start your meeting. We analyze the file, checking whether each domain is claimed or verified by another organization in Webex, and then display a preview of your allow list. Click Remove, and confirm you want to Remove the domains. Unlisted meetings don't appear in the meeting calendar on the Search Meetings page or on your Calendar page. With this more restrictive setting, no one can join the meeting when the meeting is locked. Webex helps to simplify business processes and improve results for sales, marketing, training, project management, and support teams. Webex best practices for secure meetings: hosts, Small business account management (paid user), Guests wait in the lobby until the host admits them, Notify me by email when someone enters my Personal Room lobby while I am away, Know who you're letting into your Webex meeting, Webex best practices for secure meetings: Site Administration, Webex best practices for secure meetings: Control Hub. SSO sites have this option selected by default. Separate options for Webex Meetings, Webex Events, and Webex Training. A listed meeting or a forwarded invitation email could, at a minimum, reveal the meeting titles to unintended audiences. Learn More The Future of Work is Hybrid Visit Cisco Hybrid Work Index to understand the inclusive collaboration experiences driving hybrid work. By default, the options are enabled but can be disabled for Separate options for Webex Meetings, Webex Events, and Webex Training. Select to allow users to store their password information in browser cookies. Run the following command to install webexapp.msi with the ORGANIZATIONID parameter to configure HKEY_LOCAL_MACHINE\SOFTWARE\WOW6432Node\Webex\Policies\OrganizationID: To set up collaboration restrictions on Mac devices, create a .plist file named com.cisco.webexmeetings.config.plist under /Library/Preferences/, and add the following key to the file: Specify the organization ID that you copied from Control Hub for the collaboration restrictions. Accounting for every attendee by using a roll call is a secure practice. Uncheck the check box next to Listed on public calendar. By providing local cloud/internet access at each site for Webex devices, you can eliminate the . You can specify that session confirmation link is active. Select to force users to change passwords after the specified number of days. Collaboration restrictions only support Webex Meetings and Webex Webinars. Also, you can specify the number of days for which the I have a customer looking to disable file transfer and chat for their organization's users. Control messaging with external users in your Webex App spaces. Select to require that users sign in to view recordings. Allow user to change password even if Auto Login APIs are on. This is because we apply the restrictions as people join. You may also choose to restrict access to the meeting after all attendees have joined, by locking your meeting. An account is "active" whenever a user Follow the firewall and proxy guidance below to enable access to Webex services from your network. If you enable this option, users don't have Click your profile picture, select Settings > Integrations, and then click Add account . In that file, delete all the domains you want to remove from the allow list. Your administrator provides you with permission to access your company's enterprise content management from within Webex App. We don't remove domains from the list if they are not in the imported CSV file. Block Grant (EECBG) Program, as authorized by the Infrastructure Investment and Jobs Act (IIJA) of 2021. Webex provides you with a single platform for calling, meeting, messaging, whiteboarding, video devices, and Unified Contact Center. Alberta lawyers practicing in surrogate and estates law are invited to attend an online meeting with the Chief Justice and Justices of the Court of King's Bench, to discuss issues related to surrogate practice in the wake of the Covid-19 . Go to Preferences > My Personal Room > Automatic lock, check the option, and set to 0 minutes. In addition to requiring passwords when users join from a meeting application (for example on Windows or Mac), you should also enforce password requirement on users joining from phone or video conferencing systems. Select the Webex site to change the settings for, and select Configure Site. The join session before host option must first be enabled. Then, click Grant access to Box . Internal and external authenticated users have signed in and verified their identity. Control Hub is a web-based, intuitive, single-pane-of-glass management portal. When inviting attendees to a scheduled meeting, you can designate one or more attendees as cohosts for the meeting. You can also use this You could also create your own text file with a list of domains. Pagination As adoption of Webex continues to grow, so does the amount of content being shared by team members. Go to Recordings, then select on the recording. Unlisted meetings don't appear in the public meeting calendar on the Webex site web page for your organization. A recommended password includes a mix of uppercase and lowercase letters, numbers, and special characters (for example, $Tu0psrOx!). Participants who join using the Webex Meetings or Webex Training application have to authenticate, so they wont be asked for authentication when connecting to audio. The policy is enforced in a forward-looking manner after it is enabled in your organization's Control Hub setting. Sign in to Control Hub, then under Meeting, click Settings. Unverified means that no organization has yet proven that it owns the domain. Lock out account after [N] failed attempts to log in. You can use special characters (!, ?, &) for added security. Webex event: access restricted Go to solution veronique.voisson Beginner Options 09-28-2021 07:32 AM Hi, since the new UX is in place; I'm facing several issues. To remove multiple domains from the list: Save the downloaded file in case you need to revert it, e.g. Block External Communication works by restricting Webex Teams space membership to users who belong to domains that are part of the administrator-approved Whitelist only. Check the check box next to Password protection, and then type the password in the text field. Control Hub enables you to provision, administer, and manage Webex services and Webex Hybrid Services, such as Hybrid Call Service, Hybrid Calendar Service, Hybrid Directory Service, and Video Mesh. We recommend you use a high-complexity, nontrivial password. For all organizations and their users, security is a fundamental concern. By adding the Webex package as an exception to the MAM data transfer policy, Webex links inside a managed Outlook email message are allowed to open directly in the Webex application. If the account is not turned on within that period, the link expires. Applies to Webex Meetings, Webex Events, and Webex Training only. This measure prevents all attendees in your lobby from automatically joining the meeting. The identity of unverified users (users who have not signed in) can't be assumed to be true because they were not authenticated. To make your organization more secure, you can block internal users from joining meetings outside of your organization, and block external users from joining meetings within your organization. Applies to Webex Meetings only. to enter their passwords each time they use the same computer to log in. Now, go to the 'Action' option on the Menu Bar on the top of the Device Manager and click on it. In the Security Options section, configure the options for your site. When this option is selected, the system automatically generates an eight-digit numeric password for phone and video conferencing system attendees and adds it to the meeting invitation. Your site administrator can lock the auto lock setting and set the auto lock time period for your scheduled meetings so that you cannot change them. When you're working on a project with other people, you can work on your shared project documents right from the Webex App space. Lock the meeting, webinar, event, or training session after all attendees have joined. Follow security best practices when you schedule a meeting, during a meeting, and after a meeting. Custom Security Settings for the Webex App App. Previously, you could allow users to join external meetings and any collaboration features that you restricted would still work. Remove all groups from the list. Host a meeting. Under Internal Webex Meetings, select one of the following: If you selected Allow external users to join meetings from approved email domains in my organization, enter an email domain and click Add. Change in-meeting roles from your device. If users are on an older client version (such as WBS 42.3 or lower), some collaboration features may not be available or may work incorrectly. If you find an unwanted participant in your meeting, expel them by right-clicking their name in the Participants panel and selecting Expel. You can delete any entries you don't need, or you can (optional) Remove all unverified domains. Join spaces created by people from those domains. Add the organization ID to one of the following registry values: In a group policy management tool, click either: Computer Configuration to apply the organization ID to HKEY_CURRENT_USER\SOFTWARE\Policies\CiscoWebex\OrganizationID, User Configuration to apply the organization to HKEY_LOCAL_MACHINE\SOFTWARE\Policies\CiscoWebex\OrganizationID. Know and follow the security policies for your organization. For more best practice recommendations to secure meetings in Site Administration, click here. Do not allow reuse of the last [N] passwords. Check to require that all Webex sessions be unlisted on the site calendar. Select to require that users specify Access Anywhere passwords that conform to your strict password criteria. To enable this setting in Webex Meetings and Webex Webinars, go to Advanced options, and under Registration select Require attendee registration. During a locked meeting, notifications will alert you when someone new enters the lobby; you can choose whether to admit them. Applies to Webex Meetings, Webex Events, and Webex Training only. These restrictions don't apply to Webex Events (classic), Webex Training, and Webex Support. Select to prevent the use of any character more than twice in a user password. Search or sort the group list to find the group. Always check user names before you admit them as an attendee into your room. Restrict access to the training session; once all invited attendees have joined the training session, you can select Restrict Access on the Session menu to prevent others from joining. Shape recognition in whiteboards. By default, when the meeting is locked, everyone must wait in the lobby until the host admits them. In the Show advanced options > Scheduling Options > Unlocked meetings section, check Guests can't join the meeting. icon and can share content within the meeting. A cohost can start the meeting and act as the host. You enable the timer when you turn on this option. We recommend that you require all users to have an account on your Webex site if sensitive meetings, events, or training sessions are hosted there. Remove all domains from the list, in Control Hub. This setting locks your room and prevents attendees from joining the meeting automatically. You can choose from three options to set up collaboration feature restrictions for Windows devices: Configure using registry keysYou can manually edit specific devices by adding the organization ID to one of these registry values: HKEY_CURRENT_USER\SOFTWARE\Policies\CiscoWebex\OrganizationID, HKEY_LOCAL_MACHINE\SOFTWARE\Policies\CiscoWebex\OrganizationID. If there are no groups on the list, then all groups are affected by the block list. Sign in to Webex Site Administration and go to Configuration > Common Site Settings > Options. Select to designate the first attendee that joins the meeting before the host as the presenter. While scheduling your meeting, webinar, event, or training session, go to Audio connection options, and in the Entry and exit tone section, select a tone option from the drop-down list. Even unauthorized users that gain access to your Personal Room lobby can send notifications. Post-meeting summary notification. All users in your organization are restricted from communicating with anyone in external organizations. This administrative capability sets the default auto lock value for your scheduled meeting, but you always have the ability to unlock and re-lock your meeting while it is in progress. Since users cant sign in from a video conferencing system, allowing video conferencing systems to join puts meetings at risk of being joined by an unauthorized user. If you're logged in, select My Webex Apps from the menu under your avatar at the top of this page, click "Create a New App" then "Create an Integration" to start the wizard. Webex traffic through Proxies and Firewalls Most customers deploy an internet firewall, or internet proxy and firewall, to restrict and control the HTTP based traffic that leaves and enters their network. Select to require that user passwords contain at least the number of special characters that you specify. This is essentially the same as locking your room when you enter it. Webex helps to simplify business processes and improve results for sales, marketing, training, project management, and support teams. Check the Require approval for "Forgot your password?" Go to the Webex Events section, and check Enforce event password when joining by phone. Separate options for Webex Meetings, Webex Events, and Webex Training. To add a small number of domains, click Actions > Add domain. Delete recordings after they are no longer relevant. Follow the steps on this page to download an attendance report in the video conferencing software you use for your courses. Site Administrators can set options that are used site-wide to enforce security and making certain additional security options available to meeting, event, and training hosts. Users can be admitted to the meeting, or removed from the lobby individually or as a group. Sharing an application rather than your screen helps to prevent accidental exposure of sensitive information. The webex software appears to be needed to view recorded sessions, so i don't think we can block other aspects of webex based on install prilivedges. Click Manage allowed domains and then remove all domains from the allow list. Password-protected recordings require recipients to have the password in order to view them. When checked and the host requires sign-in, attendees must sign in from their phones. You control nearly every aspect of the meeting, event, webinar, or training session, including when it begins and ends. If the Manage user accounts through APIs option is selected, only the Display brandable text option is available. WebEx allows you to schedule training sessions, invite attendees, and start sessions from Microsoft Outlook or Lotus Notes. As more people shift to remote work, school, and gatherings Cisco Webex Meetings Suite helps you meet as if youre in the same room. If you plan to discuss sensitive information, such as financial data, you may not want to list the meeting on the meeting calendar. To attend a meeting using a phone, a caller needs a valid Webex dial-in number and the nine- to eleven-digit meeting ID. Under Security Options in the Cisco Webex section, select Require strong passwords for meetings. You can also choose Allow selected groups only. Right-click the tab and select Force install. For example, if you restricted chat during meetings, users could still use the chat panel in external meetings that were in the approved list. Session types and meeting settings templates support internal meeting policies. Sign-ins are included if the tenant setting the restriction is either the user tenant or resource tenant for the sign-in. To download an attendance report in Webex: To download an attendance report . Never share sensitive information in your meeting until youre certain who is in attendance. This attendee has the sharing We recommend that you don't create recordings that contain sensitive information. Your PIN is the last level of protection to prevent unauthorized access to your Personal Conference Meeting (PCN Meeting). This ensures that for compliance your organization has access to all data generated by participants across spaces. Select this option to prevent users from using the same password until they exceed the specified number of unique passwords. Force all users to change password on next login. Scroll down to Security Options > Other and check Hide meeting link from attendee view within meetings (Meetings and Events). Sometimes you want to add or remove more than a few domains to your allow list. This option is unchecked by default. Automatically generated passwords only contain the following characters if your password Select this require new users to type the letters or digits of a distorted image that appears on the screen for added security. At the moment, it is not possible to restrict certain group of participants from voting in polls. We do not retroactively remove users or groups from spaces if your changes would prevent them from joining. Or, maybe you don't want to allow employees to share files outside the company. Assign a cohost to start and control the meeting, webinar, event, or training session (alternate host). To require sign in when joining a meeting or training session by phone: Under the Webex Meetings section, check Require users to sign in when joining by phone. Set the number of minutes to zero after the meeting starts that the Personal Room is locked. DOE has released a Notice of Intent (NOI) through the EECBG Program website so that interested parties are aware of SCEP's intention to issue an ALRD in the near term. Go to Webex and check whether this solved the problem. We recommend locking your room at 0 minutes. 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